Imagine this: your business is booming, orders are flying in, and your team is working hard. But then, the printer starts to slow down. It jams, ink runs out too quickly, and suddenly, you’re losing precious time and money. Sound familiar? For many growing businesses, the office printer becomes a bottleneck, a frustrating roadblock to success.
Choosing the right high volume printer for your business can feel overwhelming. There are so many brands, models, and features to consider. You need a printer that can keep up with your demands without breaking the bank. Finding that perfect balance can be tricky, and the wrong choice can lead to more headaches than solutions.
But don’t worry! This post is here to help. We’ll break down what makes a great high volume printer and guide you through the important things to look for. By the end of this read, you’ll feel confident in picking a printer that will boost your productivity and keep your business running smoothly. Let’s dive in and find the perfect printing partner for you!
Our Top 5 High Volume Printer For Business Recommendations at a Glance
Top 5 High Volume Printer For Business Detailed Reviews
1. Brother HL-L6210DWT Business Monochrome Laser Printer with Dual Paper Trays
Rating: 8.6/10
Meet the Brother HL-L6210DWT, a powerful white monochrome laser printer built for busy offices. It prints quickly and reliably, making sure your important documents are ready when you need them. With its smart features and large paper capacity, it helps your workday run smoothly.
What We Like:
- DUAL PAPER TRAYS: It has two big paper trays, each holding 520 sheets. This means you won’t have to stop and refill paper very often. There’s also a smaller tray for special paper or envelopes. You can even add another tray to hold more paper if needed.
- LOW-COST OUTPUT: You can print a lot of pages without spending too much. The special ultra high-yield toner cartridge can print up to 18,000 pages. It also comes with a starter cartridge that prints 3,000 pages.
- FLEXIBLE CONNECTIVITY: You can easily connect this printer to your office network using its wired Ethernet or dual band wireless. This lets everyone on the network print, and you can also print from your phone or tablet.
- ADVANCED SECURITY FEATURES: This printer keeps your documents and network safe. It has strong security measures to protect your information while it’s being printed or sent.
- FAST PRINTING FOR INCREASED EFFICIENCY: It prints up to 50 pages per minute. This speed helps you get your work done faster and keeps your office productive.
What Could Be Improved:
- The printer is monochrome, meaning it only prints in black and white. Color printing is not an option.
- While expandable, the initial paper capacity might require more frequent refills for very high-volume users without the optional tray.
The Brother HL-L6210DWT is a solid choice for businesses needing fast, efficient, and secure monochrome printing. Its large paper capacity and low running costs make it a smart investment for productivity.
2. Brother HL-L5210DWT Business Monochrome Laser Printer with Dual Trays
Rating: 9.0/10
Meet the Brother HL-L5210DWT, a powerful monochrome laser printer built for busy offices. It prints fast, handles lots of paper, and keeps your documents safe. This printer is designed to make your workday smoother and more efficient.
What We Like:
- Super-fast printing at up to 48 pages per minute helps you get work done quickly.
- Two large paper trays (250 sheets and 520 sheets) plus a 100-sheet multipurpose tray mean fewer paper changes.
- You can even add another tray to hold up to 1,390 sheets!
- Save money with super high-yield toner cartridges that print up to 11,000 pages.
- Connect easily with Gigabit Ethernet and dual-band wireless networking.
- Print from your phone or tablet with mobile printing options.
- Advanced security features protect your network and documents.
What Could Be Improved:
- It’s a monochrome printer, so it only prints in black and white.
- The initial toner cartridge is smaller than the super high-yield option.
The Brother HL-L5210DWT is a solid choice for offices needing speed and capacity. It offers excellent value and security for your printing needs.
3. Brother HLL6210DW Business Monochrome Laser Printer with Large Paper Capacity
Rating: 8.8/10
The Brother HL-L6210DW Business Monochrome Laser Printer (Renewed Premium) is a powerful tool designed to keep your busy office running smoothly. This printer delivers lightning-fast printing and handles large print jobs with ease, all while keeping your sensitive documents safe.
What We Like:
- Super-fast printing at up to 50 pages per minute helps you get work done quickly.
- Printing costs are low, especially when you use the ultra high-yield toner for 18,000 pages.
- It holds a lot of paper, so you won’t have to refill it very often. The paper tray can hold 520 sheets, and the multipurpose tray holds 100 sheets for special paper or envelopes. You can even add more trays to hold up to 1,660 sheets!
- Connect easily with Gigabit Ethernet or dual-band wireless. You can also print from your phone or tablet.
- It has strong security features to protect your network and documents.
What Could Be Improved:
- As a renewed product, availability might be limited.
- This printer is monochrome, meaning it only prints in black and white.
If you need a fast, reliable, and secure monochrome printer for your office, the Brother HL-L6210DW is an excellent and cost-effective choice.
4. HP LaserJet Pro M501dn Duplex Printer with One-Year
Rating: 9.3/10
The HP LaserJet Pro M501dn is a monochrome laser printer that delivers big results without taking up much space. It’s built for speed and performance, making it a solid choice for busy offices. This printer focuses on keeping your workday moving smoothly.
What We Like:
- BIG RESULTS, SMALL FOOTPRINT: It prints great documents but is still compact.
- TOP QUALITY AND SPEED: It prints super fast, especially on both sides of the paper. The large paper capacity (650 sheets) handles lots of printing.
- LOWEST ENERGY CONSUMPTION IN ITS CLASS: This printer uses less energy than others like it, saving you money and helping the environment.
- HP WOLF PRO SECURITY: It has strong security features built right in to protect your important company data from cyber threats.
- CENTRALIZED PRINTING CONTROL: Tools like HP Web JetAdmin help manage printing and security for your whole business.
- ONE-YEAR, NEXT-BUSINESS DAY, ONSITE WARRANTY: If something goes wrong, HP will fix it at your location the next business day.
What Could Be Improved:
- This printer only prints in black and white, so it’s not suitable for color printing needs.
- The HP JetAdvantage Security Manager might require some technical know-how to set up fully.
Overall, the HP LaserJet Pro M501dn is a powerful and efficient printer for businesses that need fast, high-quality black and white printing with excellent security and low energy use. Its robust warranty adds peace of mind for any office.
5. HP Color Laserjet Enterprise MFP 5800dn Printer
Rating: 9.2/10
The HP Color Laserjet Enterprise MFP 5800dn Printer (6QN29A) is a workhorse designed for busy businesses. This all-in-one machine handles printing, copying, and scanning with ease. It’s built for high-volume color printing, making it a reliable choice for companies that need to produce a lot of documents.
What We Like:
- It comes from America’s most trusted printer brand.
- It prints fast, up to 45 pages per minute in black and 43 pages per minute in color.
- You get a lot of printing right away with the included HP Toner, printing up to 3,500 black or color pages.
- It produces sharp text and vibrant, true-to-life color photos.
- Setting it up is quick and simple, and printing is easy with reliable Wi-Fi and a user-friendly app.
- It offers borderless printing, mobile printing, and wireless capabilities.
What Could Be Improved:
- Fax functionality is optional, not included standard.
- While it’s great for high volumes, the initial cost might be higher than basic home printers.
This printer is a powerful and efficient tool for any business. It delivers quality prints and makes everyday tasks simple.
Choosing Your Business’s New Best Friend: A High-Volume Printer Guide
Running a business means printing a lot. Documents, reports, marketing materials – they all add up. A regular printer might get overwhelmed. That’s where a high-volume printer comes in. It’s built to handle big jobs without slowing down. This guide will help you pick the right one.
What to Look For: Key Features
When you shop for a high-volume printer, keep these important things in mind:
- Print Speed: This is how fast the printer spits out pages. Look for printers that print at least 30 pages per minute (ppm). Faster is better for busy offices.
- Paper Capacity: High-volume printers hold more paper. Check the paper trays. Some can hold 500 sheets or even 1,000 sheets. This means fewer paper changes.
- Duty Cycle: This tells you how many pages the printer can print each month. Choose a printer with a duty cycle that’s much higher than your usual monthly printing needs.
- Connectivity: How will you connect the printer? Most offer USB, Ethernet (for wired networks), and Wi-Fi (for wireless connections).
- Print Quality: Even if you print a lot, quality matters. Look for good resolution (measured in dpi – dots per inch). Higher dpi means sharper text and images.
- All-in-One Features: Do you also need to copy, scan, or fax? Many high-volume printers are all-in-one machines.
Important Materials and Technology
The parts inside a printer affect how well it works and how long it lasts.
- Toner vs. Ink: For high-volume printing, laser printers using toner are usually the best choice. Toner is a powder that melts onto the paper. It’s generally cheaper per page and prints faster than ink. Inkjet printers use liquid ink, which is better for photos but can be more expensive for large documents.
- Build Quality: A sturdy build means the printer can handle constant use. Metal parts are often more durable than plastic ones.
What Affects Print Quality?
Several things can make your prints look great or not so great.
- Resolution (DPI): As mentioned, a higher DPI means clearer prints. For text, 600 dpi is good. For graphics and photos, 1200 dpi or higher is better.
- Toner/Ink Quality: Using the printer manufacturer’s own toner or ink often gives the best results.
- Paper Type: Different paper weights and finishes can affect how colors and text appear. Using the right paper for the job is important.
- Printer Settings: Most printers have settings for draft, normal, and high quality. Use draft for everyday printing to save ink, and high quality for important documents.
User Experience and Use Cases
A good high-volume printer makes your work easier.
- Ease of Use: Is the control panel simple to understand? Can you easily load paper and change toner?
- Network Capabilities: If multiple people will use the printer, good network features are a must. This lets everyone print from their computer.
- Duplex Printing: This feature prints on both sides of the paper automatically. It saves paper and time.
- Quiet Operation: Some high-volume printers can be noisy. If your office is quiet, look for a quieter model.
Who needs a high-volume printer?
- Small to medium-sized businesses that print many reports.
- Schools and libraries that print handouts and notices.
- Law offices that print legal documents.
- Marketing departments that print flyers and brochures.
- Any business that prints more than a few hundred pages a week.
A high-volume printer is an investment that can save you time and money in the long run. It keeps your business running smoothly.
Frequently Asked Questions (FAQ)
Q: What is the main difference between a high-volume printer and a regular printer?
A: A high-volume printer is built to print many pages quickly and reliably. Regular printers can get bogged down and wear out faster with heavy use.
Q: How do I know if I need a high-volume printer?
A: If you regularly print more than 500 pages a month, or if your current printer struggles with large print jobs, it’s time to consider a high-volume model.
Q: Are high-volume printers more expensive?
A: The initial cost of a high-volume printer can be higher. However, the cost per page is often lower, saving you money over time.
Q: What does “duty cycle” mean?
A: The duty cycle is the maximum number of pages a printer can print per month without issues. Always choose a printer with a duty cycle higher than your typical monthly printing needs.
Q: Which is better for high volume: laser or inkjet?
A: For high-volume printing of text documents, laser printers are generally better. They print faster and toner is cheaper per page than ink.
Q: Can I print photos on a high-volume printer?
A: Some high-volume laser printers can print decent graphics. However, if your main need is high-quality photos, an inkjet printer might still be a better choice, though not typically for “high volume” text jobs.
Q: How much paper can a high-volume printer hold?
A: Paper capacity varies greatly, but many high-volume printers have trays that hold 500 to 1,000 sheets of paper. Some can even hold more with extra trays.
Q: What is “duplex printing”?
A: Duplex printing means the printer can automatically print on both sides of the paper. This saves paper and makes printing faster.
Q: Do high-volume printers use a lot of electricity?
A: They use more electricity than small printers, especially when printing. However, they are designed to be efficient for the amount of work they do.
Q: How long do high-volume printers typically last?
A: With proper maintenance, a good high-volume printer can last for many years and print hundreds of thousands of pages.
In conclusion, every product has unique features and benefits. We hope this review helps you decide if it meets your needs. An informed choice ensures the best experience.
If you have any questions or feedback, please share them in the comments. Your input helps everyone. Thank you for reading.
My name is Gary Flores, the creator of deepskyblue-owl-132507.hostingersite.com.. With a passion for creating cozy, functional, and beautiful spaces, I share my personal experiences and expertise about everything related to home improvement. From practical tips to design inspiration, my goal is to help you make your home the best it can be.