Remember the days when you needed a separate machine for every office task? A printer for your documents, a scanner to digitize important papers, a copier for making duplicates, and, of course, a fax machine for sending urgent messages. It felt like a clutter of devices! Today, many of us still face the challenge of choosing the right all-in-one device. With so many multifunction printers (MFPs) boasting fax capabilities, it’s easy to feel overwhelmed. What features truly matter? How do you know which one will fit your needs and your budget?
If you’re looking to streamline your home office or small business setup, or simply want to upgrade your current equipment, this guide is for you. We’re going to break down the world of multifunction printers with fax. You’ll learn what to look for, understand the key features that make a difference, and discover how to pick the perfect machine that handles printing, scanning, copying, and faxing without a fuss. Get ready to make a smart choice and say goodbye to the clutter!
Our Top 5 Multifunction Printer With Fax Recommendations at a Glance
Top 5 Multifunction Printer With Fax Detailed Reviews
1. Brother MFC-L2820DW Wireless Compact Monochrome All-in-One Laser Printer with Copy
Rating: 9.0/10
The Brother MFC-L2820DW is a compact, black and white all-in-one laser printer designed for small offices. It handles printing, copying, scanning, and faxing with ease. This printer saves space while delivering great monochrome print quality, making it a smart and affordable choice for your business needs.
What We Like:
- It’s a space-saver that fits perfectly in small offices.
- Prints and scans documents quickly, saving you time.
- Has a 50-page automatic document feeder for easy multi-page jobs.
- Offers many ways to connect: dual-band wireless, Ethernet, or USB.
- Features a simple 2.7-inch touchscreen for easy use.
- Lets you print from and scan to cloud apps like Google Drive and Dropbox.
- The Brother Mobile Connect app lets you manage your printer from your phone.
- Comes with a free trial of the Refresh EZ Print Subscription Service to help save on toner.
- Works with Alexa for voice commands.
What Could Be Improved:
- It only prints in black and white, not color.
- The Refresh Subscription requires a commitment after the trial.
This Brother printer is a reliable workhorse for any small office. Its smart features and easy connectivity make managing your documents a breeze.
2. HP OfficeJet Pro 9135e Wireless All-in-One Color Inkjet Printer
Rating: 9.0/10
Meet the HP OfficeJet Pro 9135e, a powerful wireless all-in-one printer designed to make your office work a breeze. This color inkjet printer can print, scan, copy, and fax. It’s perfect for creating professional-looking documents like presentations and flyers. Plus, it comes with a 3-month Instant Ink trial and smart AI features to help you print perfectly every time.
What We Like:
- The HP AI feature is super smart. It fixes web pages and emails so you don’t waste paper on awkward layouts.
- It prints in vibrant color quickly, up to 20 pages per minute.
- You can copy, fax, and print double-sided automatically.
- It has a large 4.3-inch touchscreen that’s easy to use, like a smartphone.
- Dual-band Wi-Fi keeps you connected reliably and fixes connection problems.
- HP Wolf Pro Security protects your data from online threats.
- The HP app lets you print, scan, copy, and fax from your phone or tablet.
- It’s made with over 40% recycled plastic, making it an eco-friendly choice.
- Two large paper trays hold plenty of paper.
What Could Be Improved:
- The printer only works with HP ink cartridges.
- After the 3-month Instant Ink trial, you have to pay a monthly fee unless you cancel.
Overall, the HP OfficeJet Pro 9135e is a fantastic printer for busy offices that need high-quality prints and smart features. It’s a reliable workhorse that simplifies your printing tasks.
3. Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy and Scan
Rating: 8.9/10
The Brother DCP-L2640DW is a black and white laser printer that does more than just print. It’s a 3-in-1 machine, meaning it can also scan and copy documents. This makes it a great all-around tool for busy people and small businesses. Its compact size means it won’t take up too much space on your desk. Plus, it connects wirelessly, so you can print from your phone or tablet.
What We Like:
- Fast Printing and Scanning: It prints up to 36 pages per minute, which is super quick. Scanning is also efficient, with a special feeder that handles multiple pages at once. This saves you a lot of time.
- Easy Connection Options: You can connect it to your home or office network easily using dual-band Wi-Fi or an Ethernet cable. It also has a USB port for connecting directly to a computer.
- Mobile Printing is Simple: The Brother Mobile Connect app lets you print and scan from your phone or tablet. You can even manage your printer and order supplies from anywhere.
- Smart Toner Subscription: The Refresh EZ Print Subscription Service can save you money on toner and make sure you never run out. There’s even a free trial to get you started.
- Compact and Productive: It’s designed to be productive for small businesses without taking up a lot of space.
What Could Be Improved:
- Black and White Only: This printer only prints in black and white. If you need to print in color, you’ll need a different machine.
- Subscription Required for Best Savings: While the subscription service offers savings, it’s an ongoing cost to consider.
The Brother DCP-L2640DW is a solid choice for anyone needing a reliable and fast monochrome printer, scanner, and copier. Its smart features and easy connectivity make it a great addition to any small office or home workspace.
4. HP Laserjet Pro MFP 3101fdw Wireless Black & White All-in-One Laser Printer
Rating: 8.9/10
The HP Laserjet Pro MFP 3101fdw is a powerful all-in-one printer built for busy small teams. It handles printing, scanning, copying, and even faxing, all in sharp black and white. This printer is designed to make your office work faster and easier, especially for groups of up to seven people.
What We Like:
- It does everything a small team needs: print, scan, copy, and fax.
- It prints really fast, up to 35 pages per minute.
- It has an automatic feeder and can print on both sides of the paper without you flipping it.
- The printer connects easily with Wi-Fi and stays connected.
- It keeps your documents safe with HP Wolf Pro Security.
- You can print from any device – your phone, tablet, or computer.
- It works with lots of different systems like Windows, Mac, and Android.
What Could Be Improved:
- It only prints in black and white, not color.
- It’s designed for office use, so it might be more than a home user needs.
This HP Laserjet Pro MFP 3101fdw is a fantastic choice for small offices needing a reliable and speedy black and white printer. It streamlines your workflow and keeps your important documents secure.
5. Canon PIXMA TR8620a – All-in-One Printer Home Office
Rating: 9.4/10
The Canon PIXMA TR8620a is a fantastic all-in-one printer designed for your home office. It can print, copy, scan, and even fax. Plus, it handles photos and documents with ease. This printer works with your favorite devices and even with Alexa!
What We Like:
- Never run out of ink thanks to Alexa integration. You can get low ink alerts and even have Alexa reorder ink for you from Amazon if you sign up for smart reorders.
- It’s a wireless 4-in-1 printer, meaning you can print, copy, scan, and fax all from one machine.
- It prints at a good speed of 15 pages per minute for black and white and 10 for color.
- The printer holds a lot of paper with a 200-sheet capacity, split between a cassette and rear feed.
- Save paper with auto 2-sided printing.
- It has a Micro SD card slot, making it easy to print photos directly.
- It’s ENERGY STAR certified and EPEAT Silver rated, so it’s good for the environment.
- You can print using your voice! Just tell Alexa to “discover my printer.”
What Could Be Improved:
- The duty cycle is 1,000 pages per month, which might be a bit low for very heavy office use.
- While it has many smart features, some might find the initial setup of Alexa integration a bit complex.
The Canon PIXMA TR8620a is a smart and convenient choice for most home offices. Its voice control and automatic ink reordering make printing easier than ever.
Your Guide to Multifunction Printers with Fax
Looking for a printer that does it all? A multifunction printer with a fax machine is a super handy device. It can print, copy, scan, and send faxes. This guide helps you find the best one for your needs.
What to Look For: Key Features
When you shop, keep these important features in mind.
- Print Speed: This tells you how fast the printer prints pages. Faster is better if you print a lot. Look for pages per minute (ppm).
- Print Quality: This is about how clear and sharp your prints are. For text, look at dots per inch (dpi). Higher dpi means sharper text. For photos, color quality is important.
- Connectivity: How does it connect to your computer or devices?
- USB: Plugs directly into your computer.
- Wi-Fi: Lets you print wirelessly from phones, tablets, and computers. This is very convenient.
- Ethernet: Connects to your network with a cable. Good for shared office use.
- Scanner Type:
- Flatbed: Lays documents flat on glass. Good for single pages or books.
- Automatic Document Feeder (ADF): Lets you stack many pages to scan or copy them all at once. This saves time.
- Fax Features:
- Speed Dial: Stores numbers for quick sending.
- Memory: Stores faxes if the line is busy.
- PC Fax: Lets you send faxes directly from your computer.
- Ink or Toner Type:
- Inkjet: Uses liquid ink. Good for vibrant colors and photos. Ink can dry out if not used.
- Laser: Uses powder toner. Great for sharp text and fast printing. Toner lasts longer.
- Paper Handling: How much paper can it hold? Does it print on both sides (duplex printing)? Duplex printing saves paper.
- All-in-One Cost: Think about the price of the printer and the cost of ink or toner refills.
Important Materials and Build
Most printers are made of plastic. The quality of the plastic matters. Sturdy plastic means the printer will last longer. Look for a well-built machine that doesn’t feel cheap. The paper tray and output tray should also be strong.
What Makes Quality Better (or Worse)?
- Better Quality:
- High Resolution: Higher dpi for printing and scanning means clearer images and text.
- Good Brand: Well-known brands often make more reliable printers.
- Genuine Ink/Toner: Using the official ink or toner from the manufacturer usually gives the best results.
- Worse Quality:
- Low Resolution: Blurry prints or scans.
- Third-Party Ink/Toner: Sometimes, cheaper refill inks or toners don’t work as well and can even damage the printer.
- Plastic Parts That Break Easily: A printer that feels flimsy might not last long.
User Experience and Use Cases
A multifunction printer with fax is perfect for many people.
- Home Office: If you work from home, you can print documents, make copies of important papers, scan receipts, and send faxes to clients or partners. Wi-Fi makes it easy to print from your laptop or phone.
- Small Business: These printers are great for small businesses that need to handle various tasks. You can print marketing materials, copy invoices, scan customer forms, and send urgent documents via fax. An ADF is very useful here.
- Students: Students can print essays, scan notes, and copy important handouts. If a professor needs a document faxed, you’re covered.
- Families: Print school projects, scan family photos, and copy recipes. While faxing might be less common for families, it’s there if needed.
The setup should be easy. Most printers come with instructions. Connecting to Wi-Fi should be straightforward. Using the fax function should also be simple. Look for printers with clear buttons and an easy-to-read screen.
Frequently Asked Questions (FAQ)
Q: What are the main Key Features to look for?
A: Key features include print speed, print quality (dpi), connectivity options (USB, Wi-Fi, Ethernet), scanner type (flatbed or ADF), fax features like speed dial, and the type of ink or toner (inkjet or laser).
Q: How important is the print speed?
A: Print speed, measured in pages per minute (ppm), is important if you print a lot of documents. Faster speeds mean you get your prints quicker.
Q: What’s the difference between inkjet and laser printers?
A: Inkjet printers use liquid ink and are good for color photos. Laser printers use powder toner and are best for sharp text and fast printing.
Q: Why is scanner quality important?
A: Scanner quality, measured in dpi, determines how clear and detailed your scanned documents or images will be. Higher dpi means better quality.
Q: What is an ADF?
A: ADF stands for Automatic Document Feeder. It’s a tray that holds multiple pages so the printer can scan or copy them one after another without you feeding them one by one.
Q: Is Wi-Fi connectivity worth it?
A: Yes, Wi-Fi connectivity is very convenient. It lets you print wirelessly from your computer, phone, or tablet without plugging anything in.
Q: How do I know if the printer will last a long time?
A: Look for a printer made with sturdy plastic and good build quality. Well-known brands also tend to make more reliable machines.
Q: What does “duplex printing” mean?
A: Duplex printing means the printer can automatically print on both sides of a page. This saves paper and is good for the environment.
Q: Is it okay to use third-party ink or toner?
A: While third-party ink or toner might be cheaper, using genuine ink or toner from the printer manufacturer usually gives the best print quality and is safer for your printer.
Q: How easy is it to set up and use a multifunction printer?
A: Most multifunction printers are designed to be easy to set up with clear instructions. Connecting to Wi-Fi and using functions like printing, copying, scanning, and faxing should be straightforward.
In conclusion, every product has unique features and benefits. We hope this review helps you decide if it meets your needs. An informed choice ensures the best experience.
If you have any questions or feedback, please share them in the comments. Your input helps everyone. Thank you for reading.
My name is Gary Flores, the creator of deepskyblue-owl-132507.hostingersite.com.. With a passion for creating cozy, functional, and beautiful spaces, I share my personal experiences and expertise about everything related to home improvement. From practical tips to design inspiration, my goal is to help you make your home the best it can be.